Deliverables – Specifications & Deadlines
The information presented here is subject to change.
Final guidelines and deadlines will be as published in the Industry Symposia Manual
you will receive approximately 3 months prior to the event.
Dear Supporter,
This page contains specifications and guidelines for various deliverables and is designed to assist you in preparing for the event.
The deadlines indicated are estimated. The exact deadlines will be published in the manuals in due course.
Due to accreditation criteria, which is CME certified, the following rules must apply:
- Materials created by companies should NOT utilize the main event marketing look and feel.
- As the event is CME/CPD accredited, due to the accreditation criteria, when promoting a sponsored session, please indicate on your promotional materials the following disclaimer: “This session is not included in the main event CME/CPD credits”
- Companies must not use meeting banner in any promotional materials they create without prior consent.
- Companies must not use society logo in any promotional materials they create without prior consent.
For further support, please don’t hesitate to contact us:
DIYANA YOSIFOVA
Exhibition & Industry Coordinator
E: dyosifova@kenes.com | T: +41 22 908 0488 Ext. 258
Deadline: As early as possible and no later than 2 months prior.
Please submit the final symposium program using the attached Agenda Format via email to the Industry Coordinator Diyana Yosifova at: dyosifova@kenes.com as early as possible and no later than 8 weeks prior to the congress.
Please note that the content, faculty, and program of the symposium is subject to the review and approval by the Organizers as done for the previous INS Congresses.
The proposed program should include:
- Session Title (up to 110 characters including spaces)
- Session Description (up to 200 words. Hyperlinks can be included).
- Speaker Presentations Titles
- Timing – duration of each speaker presentation and full timing of the agenda
- Speaker/Moderator Full Name
- Speaker/ Moderator Country
- Speaker/ Moderator E-mail
- Speaker/ Moderator Affiliation (optional)
- Speaker/ Moderator Bio and Photo (please see specs below)
Please see below specs for Speaker Bio and Photo.
- Speaker Bio – up to 200 words.
- Speaker Photo – 180×240 px, JPG Format
Important remark about the speakers: INS Board Members must refrain from speaking at public Industry- or Company-supported events that occur during the INS Congresses and Interim Meetings. This includes non-CME luncheon and dinner symposia, or round tables that Industry supports and promotes during the congress. (e.g. Promotion from their exhibit) As leaders in this non-profit organization, the Directors should not put themselves in situations that can be perceived as an endorsement of a particular company or product during INS-hosted events.
Board members may participate in private events during the congress; however, the companies cannot market these private events. For example, the companies cannot display a poster or video in their exhibit that advertises that private dinner, event, or panel, etc.
In case of any changes to your symposium title or program after the initial submission, please update the Industry Coordinator Diyana Yosifova at: dyosifova@kenes.com.
ADVERTISE
Deadline: 10 April 2026
Please click here to download the e-mail blast design requirements. These guidelines should be forwarded to your web-designer/Programmer.
Important notes:
- In case the webmail is promoting a sponsored session, please include the following disclaimer:
This session is not included in main event CME/CPD credits - It is not allowed to use the society logo. The event’s banner will be added to the webmail’s header by Kenes.
- The “From” field will be “INS26 Supporters”.
- The exact launch date will be determined by Kenes in due course. The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
- Content received after the deadline may be processed for an additional fee of EUR 500.
Deadline: 10 April 2026
Guidelines:
Please prepare 2 files according to the following specifications:
Banner/Image
- Format: JPEG
- Dimension: 300X250
- Width: 300 pixels
- Height: 250 pixels
A5 PDF (this file will be linked to the banner/image)
- Format: PDF
- A5 size
Important notes:
- When clicking on the Banner/Image, the PDF/A5 file will be displayed. For the Banner/Image, we recommend avoiding using small text.
- In case webmail is promoting a sponsored session, please include the following disclaimer:
This session is not included in main event CME/CPD credit - It is not allowed to use society logo. The official meeting banner will be added to the webmail’s header by Kenes.
- The “From” field will be “INS26 Supporters”.
- The exact launch date will be determined by Kenes closer to the event. The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
- Content received after the deadline may be processed for an additional fee of EUR 500.
Deadline: 16 March 2026
Guidelines:
- PDF format, Press quality, CMYK only, Fonts and images embedded.
- Mini program print specs: click here for specs
- Please be sure to leave an extra 3mm of your artwork around the edge (bleed) to allow more leeway when the printer trims the pages.
- We recommend avoiding using small text, so the advert can be readable.
Kindly submit the file to the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.
Due to accreditation criteria for this conference, which is CME certified, the following rules must apply:
- INS logo should NOT be used in any promotional materials created by the supporter.
- Materials created by companies should NOT utilize the main event marketing look and feel.
- When promoting your symposium, please always indicate on any of your promotional materials: This session is not included in the main event CME/CPD credit
- When creating adverts for mobile app, program book and mailshots it is allowed to promote product, symposia or company promotion. When promoting symposia, please always indicate the following text inside: This session is not included in main event CME/CPD credit
Deadline: 10 April 2026
File format: PNG or JPG (up to 800 kb)
Size: 780 x 1688 px
We recommend avoiding using small text, so the advert can be readable when displayed on a mobile screen.
Deadline: 10 April 2026
Specs:
- Message Title – Maximum 40 characters including spaces
- Message body – Maximum 140 characters including spaces
Important:
- Please make sure to indicate company name either on the title or in the message body.
- We recommend keeping push notifications short and concise. The goal is to get the most important information across quickly and encourage participants engagement.
- Please specify your preferred date and time (local time) when submitting the text.
We will do our best to accommodate this request. The final schedule of the push will be determined closer to the event, considering the overall push notifications schedule of the event. - Push notifications will be sent out during official breaks only in order not to disturb the participants who are inside session halls when sessions are taking place.
The updated program timetable including list of breaks can be found on the event website under “Scientific Program” page. - Kindly note:
**Push Notifications are sent only to participants who download the app and accept to receive notifications.
**Push notifications look different across various browsers, device types, and operating systems.